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An employer who wants to make the payment of contribution has to log on to the ESIC portal and then enter the details of the IPs their wage details, number of days each one of them has worked etc. Thereafter, the employer gets an option to generate a challan and take print out of the same.

Processing monthly ESIC (Employees' State Insurance Corporation) and PF (Provident Fund) challans is a crucial task for ensuring compliance with Indian labor laws. Here’s a step-by-step guide on how to process these challans:

ESIC Challan Processing

1. Login to ESIC Portal:

   • Go to the ESIC website: ESIC Portal.
   • Login using your employer credentials.

2. Update Employee Details:

   • Ensure that all employee details are up-to-date, including their wages and contributions.

3. Generate Contribution File:

   • Navigate to the “Online Challan Double Verification” section.
   • Enter the contribution period and generate the contribution file.

4. Verify Contributions:

   • Verify the contribution amount for each employee.
   • Make necessary corrections if required.

5. Generate Challan:

   • After verification, generate the challan for the month.
   • Note the generated challan number.

6. Make Payment:

   • Choose the payment method (online or offline).
   • For online payment, you can use net banking or debit card options provided on the portal.
   • For offline payment, you can generate the challan and pay at designated banks.

7. Submit Challan:

   • After payment, the challan status will be updated on the ESIC portal.
   • Download and keep a copy of the challan for your records.

PF Challan Processing

1. Login to EPFO Portal:

   • Go to the EPFO website: EPFO Portal.
   • Login using your employer credentials.

2. Update Employee Details:

   • Ensure that all employee details, including their UAN (Universal Account Number), wages, and contributions, are updated.

3. Prepare ECR (Electronic Challan cum Return):

   • Navigate to the “ECR Upload” section.
   • Download the ECR file format and fill in the necessary details.
   • Upload the completed ECR file.

4. Verify ECR Details:

   • Verify the details in the uploaded ECR file for any discrepancies.
   • Make corrections if necessary.

5. Generate Challan:

   • After verification, generate the PF challan for the month.
   • Note the generated TRRN (Temporary Return Reference Number).

6. Make Payment:

   • Choose the payment method (online or offline).
   • For online payment, you can use net banking options provided on the portal.
   • For offline payment, you can generate the challan and pay at designated banks.

7. Submit Challan:

   • After payment, the challan status will be updated on the EPFO portal.
   • Download and keep a copy of the challan for your records.

Key Points to Remember

• Timeliness: Ensure that both ESIC and PF contributions are paid within the due dates to avoid penalties.
• Accuracy: Double-check all employee details and contribution amounts before finalizing the challans.
• Records: Maintain proper records of all challans and payments for future reference and audits.

By following these steps, you can efficiently manage the monthly ESIC and PF challan processing, ensuring compliance with statutory requirements.